Pilipinas Rotaract MDIO recognizes that there are Rotaract Clubs and District Rotaract Committees across the country which serve as pioneers and role models to others in terms of advancing Rotary International strategic goals as well as in creating impact to Filipino communities through service projects. Having visibility over these initiatives being the country’s Rotaract information center, it is only fitting that the MDIO finally established a national recognition program known as PILIPINAS GEAR AWARDS.

WHY GEAR AWARDS?
The gear or the wheel has been Rotary International’s long-standing emblem. The gear has also been a symbol of movement and industry. The gear also symbolizes working in conjunction or working together as a gear alone is useless. It perfectly reflects that Rotaractors must work together with others (members and partners) to achieve milestones for their Rotaract clubs and districts. The GEAR is also an acronym that stands for Groundbreaking and Exemplary Accomplishments of Rotaractors.

THE LOGO INSPIRATION
Instead of just having a gear or a set of gears as visual representation, the gears were designed to illustrate a light bulb to highlight that Rotaractors are young leaders armed with bright ideas that lead to innovation and transformation of their clubs and districts. The component gears were also illustrated in different shapes and sizes to highlight that Rotaract values diversity and it is the diversity of ideas and backgrounds that propel the organization to pioneer great things.

AWARDS CATEGORIES

OUTSTANDING DISTRICTS

in Achieving RI and MDIO
Strategic Priorities

EXEMPLARY CLUBS

in Supporting RI and MDIO
Strategic Priorities

OUTSTANDING PROJECTS

in Execution Excellence and Impact to Communities

AWARDS FOR OUTSTANDING DISTRICTS

Member districts which have been leading the achievement of the Rotary International and MDIO strategic priorities as enumerated below will be recognized. There will be one winner district per recognition item – total of 10.

For the 2022 GEAR Awards for Outstanding Districts, reckoning period will be results achieved from July 1, 2021 to December 31, 2022. Recipients of the awards will be determined using Rotary International and MDIO tracking systems. The MDIO may also validate by asking districts to submit relevant records.

INCREASE OUR IMPACT

1. Most Outstanding District in Rotary Foundation Contribution
District with the highest amount of combined Rotaract Club contributions to The Rotary Foundation

2. Most Outstanding District in Rotaract Outstanding Project Awards Participation
District with the highest percentage of Rotaract Clubs submitting entries to the Rotaract Outstanding Project Awards

EXPAND OUR REACH

3. Most Outstanding District in Membership Growth
District with the highest percentage increase in number of reported Rotaractors

4. Most Outstanding District in Club Growth
District with the highest percentage increase in number of active Rotaract Clubs

5. Most Outstanding District in Rotaract to Rotary Conversion
District with the highest number of Rotaractors turned Rotarians and reported to MDIO database

6. Most Outstanding District in Promotion of People of Action Campaign
District with the highest number of People of Action campaign ads posted by MDIO in its Instagram

7. Most Outstanding District in Promotion of Article Contribution
District with the highest number of district and Rotaract club articles published in Philippine Rotary Magazine

ENHANCE PARTICIPANT ENGAGEMENT

8. Most Outstanding District in Engaging Rotaractors to Multi-District Digital Festival
District with the most wins and Rotaractors sent to the Pilipinas Rotaract Digital Festival

9. Most Outstanding District in Engaging Rotaractors to International Events
District with the highest percentage of Rotaractors participating to the virtual Asia Pacific Regional Rotaract Conference

INCREASE OUR ABILITY TO ADAPT

10. Most Outstanding District in Promotion of Rotary Action Planning
District with the highest percentage of Rotaract Clubs with submitted five year plans to MDIO

AWARDS FOR EXEMPLARY CLUBS

Rotaract Clubs are in the frontline in terms of achieving Rotary International and MDIO thrusts this Rotary Year and it is only fitting that they are properly acknowledged through a national recognition system.

The 2022 Pilipinas GEAR Awards for Exemplary Clubs works as a four-tier citation system – Platinum, Gold, Silver and Bronze. Pilipinas Rotaract MDIO identified critical indicators where clubs earn corresponding number of points if achieved. 

GUIDELINES

  1.  Any Rotary-International recognized active Rotaract Club in the Philippines by December 31, 2021 is qualified for the award.
  2.  Reckoning period will be from April 1, 2021 to December 31, 2021. By the end of the reckoning period, total points earned by each Rotaract Club will automatically be generated by the MDIO using its tracking system to determine what type of Gear Award the club qualified for.
  3. Achievement of each indicator will be validated using Rotary International and MDIO tracking systems. The MDIO may also validate through the districts’ records.
  4. The Pilipinas Rotaract Awards Committee, composed of the MDIO Chair, MDIO Secretary General, and the National Rotaract Awards Chair, will generate the list of winners and present to the MDIO Board of Directors (the District Rotaract Representatives) for confirmation.
  5. Awardees will be revealed during the Pilipinas Rotaract Convention 2022.
  6. All decisions of the Pilipinas Rotaract Awards Committee and the MDIO Board of Directors are final. No correspondence pertaining to the awards decisions shall be entertained. 

AWARDS FOR OUTSTANDING SERVICE PROJECTS

This awards category seeks to bestow a seal of excellence for outstanding Rotaract community service projects that are relevant, effectively and efficiently implemented, collaborative, innovative and have provided sustainable impact to the communities.

The awards will undergo rigorous evaluation process of an esteemed panel of judges who are considered experts in the fields of project management and social development from the government, intergovernmental organizations, foundations/NGOs and/or the private sector. There will also be one judge from the Rotary International community to vet on alignment with Rotary’s causes and other guiding principles.

AWARDS RATIONALE AND OBJECTIVE

Aligned with the Rotary’s strategic priority of Increasing Our Impact, Pilipinas Rotaract MDIO would want to take a proactive role in shaping the quality of service projects implemented by Rotaract clubs in the country through the standards of the inaugural Pilipinas GEAR Awards for Outstanding Service Projects.

We will use the standards of impact, social relevance and alignment with areas of focus, innovation, sustainability, collaboration and membership participation – the same project management quality standards used by the social development industry as well as the criteria used in gauging the Rotary International Rotaract Outstanding Project Awards.

Through this inaugural awards program and the various learning and development initiatives of the MDIO, we are campaigning for Rotaract clubs to adopt best practices in project development and management as well as conduct due diligence in terms of matching community needs with quality service projects – all for increasing our impact to Filipino communities.

AWARDS CATEGORIES

There shall be eight (8) awards to be bestowed under two (2) major categories:

A. Areas of Focus Category: This is for any project mainly implemented by a single Rotary-International recognized Rotaract club in the Philippines. This may have been implemented with partner entity/ies (i.e. Rotary club, Rotaract club, government agency, NGOs, etc.) as long as the percentage contribution of the partner entity/ies to the project should not exceed the percentage contribution exerted by the main implementing Rotaract club.

1. Most Outstanding Rotaract Club Project in Peacebuilding and Conflict Prevention 

2. Most Outstanding Rotaract Club Project in Disease Prevention and Treatment

3. Most Outstanding Rotaract Club Project in Water, Sanitation and Hygiene

4. Most Outstanding Rotaract Club Project in Maternal and Child Health

5. Most Outstanding Rotaract Club Project in Basic Education and Literacy

6. Most Outstanding Rotaract Club Project in Community Economic Development

7. Most Outstanding Rotaract Club Project in Environment

B. Collaboration Category: This is for any project jointly implemented by at least two Rotary-International recognized Rotaract clubs in the Philippines regardless of area of focus. To qualify for this category, involved Rotaract clubs should have equal percentage contribution in the implementation of the project

8. Most Outstanding Rotaract Club Collaboration Project 

Visit this link for a detailed guide of projects falling per area of focus.

ELIGIBILITY GUIDELINES

1. Any project done between January 1, 2020 to January 31, 2021 is eligible to the awards. A project is still eligible even if the planning or implementation of its phases begun before January 1, 2020 as long as it has continued or ended between January 1, 2020 to January 31, 2021. A project on a continuing basis shall demonstrate the significant impact, improvements and results during the eligibility period.

2. The project shall be aimed at addressing a relevant social issue under any of the Rotary areas of focus.

3. Any Rotary-International recognized Rotaract club from January 1, 2020 to January 31, 2021 may submit an entry.

4. A Rotaract Club may submit only maximum of one entry project per area of focus. Each entry needs its own submission of entry form or one project one entry form basis.

5. A project can only be nominated in one category or an area of focus. If the project resembles multiple areas of focus, the club shall submit the project as entry only into the area of focus which appears to be dominant in the project. The MDIO and the panel of judges reserve the right to reclassify entries during screening and deliberation.

6. District-initiated service projects may be submitted as entry under the Most Outstanding Rotaract Club Collaboration Project but only the lead host Rotaract clubs (at least two) who managed the project planning, implementation, monitoring and evaluation shall be entitled to be eligible for the awards. Rotaract clubs who just co-hosted through payment of a certain co-hosting fee are not eligible.

7. A project that is submitted for the special collaboration category can no longer be submitted under the areas of focus category.

8. There shall be no entry fee.

9. Pilipinas Rotaract MDIO reserves the right to disqualify an entry or a Rotaract Club that does not meet the eligibility guidelines and adhere to the deadline and specifications.

ENTRY SUBMISSION

1. Submission is via an online entry form. Deadline is March 15, 2021.

2. The entry form shall be comprised of the following information (maximum of 500 characters per section with spaces):

Executive Summary of the Project: Describe what the project is trying to achieve for its target beneficiary. Note that this paragraph will be used as project summary for communication materials before or during the awarding ceremony.

Project Objectives: State the project’s specific, tangible, quantifiable measures or qualitative specifications of success specifically, output, outcome and impact indicators

Project Rationale: Provide an overview of the issue that the project intends to resolve. Discuss the alignment of the issue to any of the Rotary’s six areas of focus. Cite relevant community situational data or local statistics. Tell the reason why the project came. Share if you did a community assessment and what tools did you use. 

Stakeholder Mapping: Describe the key profiles of the target beneficiaries. Discuss the involved partner/s and the roles and responsibilities. Discuss how you maximized engagement of Rotaract club members, Rotarians, other partners and even the beneficiary community.

Project Implementation: Discuss the project design and implementation scheme. Enumerate the activities undertaken. Discuss the project’s resources, financial resourcefulness initiatives, timeline, communication plan and monitoring and evaluation tools. Include discussion on how you were able to innovate throughout the project (application or introduction of new technologies, best practices, and uniqueness of products or services and promotion of indigenous materials)

Social Impact. State the quantifiable results of the project (output, outcome and impact) as against project objectives. 

Sustainability. Discuss how the benefits of the project will continue even after the project ends. Were there duplication or probable duplication of implementation in other areas or by other groups?

3. The entry form will require submission of one photo that will best represent the project. This photo will also be the one used during the awarding ceremony.

4. The submission may include supporting materials that best represent the project. These can be in the form of photos (good if before and after photos could be supplied), personal accounts of partners and beneficiaries, and news clippings among others. All supporting materials must be placed in a maximum of 3 page pdf file and uploaded in the online entry form.

5. Pilipinas Rotaract MDIO reserves the right to disqualify entries or Rotaract Clubs due to lack or non-compliance to submission requirements.

6. All materials submitted to the MDIO automatically become property of the organizers.

7. All decisions of the panel of judges are final. No correspondence pertaining to the awards decisions shall be entertained. 

SELECTION PROCESS

1. All received entries shall be reviewed by the MDIO to validate completeness of requirements and correctness of representations contained in the form and supporting documents. The MDIO may re-classify the entries as it deems fit.

2. The entries shall then be evaluated individually by a panel of judges who are considered experts in the fields of project management and social development from the government, intergovernmental organizations, foundations/NGOs and/or the private sector. There will also be one representative judge from the Rotary community to vet on the alignment with the Rotary’s areas of focus and guiding principles.

3. The panel of judges will evaluate the entries based on the following criteria:

     a. Impact 25%
     b. Social Relevance and Alignment with the Areas of Focus 20%
     c. Innovation 15%
     d. Sustainability 15%
     e. Collaboration 15%
          Collaboration for Areas of Focus Category means collaboration with Rotary, Interact, government and NGOs.
          Collaboration for Collaboration Category includes collaboration with other Rotaract Clubs.
      f. Membership Involvement in Project Development and Implementation 10%

4. The panel of judges will convene to revisit their scores and finally chose the the three (3) finalists and one (1) winner per award. In the event that there are minimal number of quality entries in certain category/ies, the MDIO and panel of judges may reduce the number of finalists or not declare a winner in that category.

5. The awarding ceremony shall be held during the Pilipinas Rotaract e-Convention 2021. Each finalist shall receive a plaque of recognition while the main awardee shall receive a special plaque/trophy. For collaboration category, only one special trophy will be given with all the Rotaract clubs who were part of the collaboration project receiving individual certificates.

6. The results of the Pilipinas GEAR Awards Outstanding Service Projects Category shall be treated as independent of the results of the district-based awards, the Rotary International Rotaract Outstanding Project Awards or any other external recognition programs for service projects.

AWARDS TIMELINE

Launch – February 14, 2021 
Submission of Entries – February 15, 2021 to March 15, 2021
Screening of Submitted Requirements by the MDIO – March 16-31, 2021
Evaluation of Panel and Selection of Finalists – April 1-15, 2021
Identification of Winner Per Award by the Panel – April 16-30, 2021
Awarding Ceremony – May 22, 2021 (PRECON)